Perfect catering for meetings & conferences: What matters

Meetings and conferences are a central part of business life. But what's often underestimated: The right catering can make all the difference! Whether it's a short workshop or an all-day conference – with the right catering, you can increase productivity, promote networking, and leave a lasting impression on your guests. But what's important? Here are the key aspects for successful meeting catering.

1. The right choice: Suitable for the occasion

Not every event requires the same catering. Consider what type of food is best suited for your meeting:

• Short meetings (up to 2 hours): Light snacks such as fruit, nuts or small pastries.
• Half-day workshops: finger food, sandwiches or wraps for uncomplicated catering.
• All-day conferences: A mix of breakfast offerings, light lunches, and energy-rich snacks.

2. Finger food: Practical & delicious

At meetings and conferences, food should be uncomplicated. Finger foods are the ideal choice here, as they can be eaten without cutlery and require little space. Popular options include:

• Mini sandwiches and wraps
• Vegetable sticks with dips
• Cheese and antipasti platters
• Mini quiches or puff pastry parcels

3. Light & healthy: For more energy

Heavy meals can make you tired, so opt for fresh and healthy alternatives:

• Fresh salads in jars
• Whole grain products instead of white flour snacks
• Yogurt with fruits and nuts
• Smoothies or freshly squeezed juices

4. Drinks: The right choice meets the taste

In addition to coffee and tea, sufficient non-alcoholic alternatives should also be offered. Recommended options include:

• Still and sparkling water
• Unsweetened teas
• Fruity infused water variants (e.g. with lemon or mint)

5. Consider special requests

More and more people have special dietary requirements or food intolerances. Professional catering should therefore also offer vegetarian, vegan, and gluten-free options. A small selection of alternatives shows appreciation for guests and ensures everyone feels comfortable.

6. The right presentation: what you see is what you get

An appealing presentation makes catering even more appealing. Small portion sizes, beautifully arranged platters, and high-quality packaging ensure a professional overall appearance. The color selection of the food can also influence the atmosphere: Fresh colors are inviting and stimulating.

7. Consider sustainability

Many companies value sustainability – and this also applies to catering. Pay attention to environmentally friendly packaging, avoid single-use plastic, and focus on regional and seasonal ingredients. This way, you're not only doing something good for the environment, but also for your guests.

Good catering increases the success of your event

Thoughtful catering is more than just a meal—it contributes significantly to the success of a meeting or conference. With the right food selection, healthy alternatives, and appealing presentation, you'll ensure satisfied guests who will fondly remember your event.

Do you need professional catering for your next business event? The Caternauts delivers tailor-made solutions for meetings, conferences, and corporate events – fresh, delicious, and perfectly tailored to your needs. Contact us for a personalized consultation!